Air conditioning/Air conditioning quote template
Split system installation quote template (Australia)
Split system quotes get compared side by side, often on price alone. A quote that spells out the unit, the standard install, the electrical work and what costs extra shows the customer why yours is worth it and stops arguments about long pipe runs on the day.
Line items to include
- Labour (hours × your rate) for the install, pressure test, vacuum and commissioning
- The unit itself, with capacity and type (for example 7.1kW reverse cycle split, indoor and outdoor)
- Install kit: pair coil up to a stated length, insulation, drain hose and cable
- Outdoor unit bracket or pad
- Dedicated circuit, RCBO and outdoor isolator, done by a licensed electrician
- Removal of an old unit, if it's part of the job
Say what a standard install covers
Most disputes on split systems come from the install being harder than expected. State the pipe run included (for example back-to-back, up to 5m), that longer runs are charged per metre, and whether the outdoor unit goes on a wall bracket, a pad or the roof. Note any assumptions about wall construction and switchboard access.
Licences and compliance
Refrigerant must be handled by someone with an ARCtick refrigerant handling licence, so put your licence number on the quote. The new circuit and isolator must be done by a licensed electrician, or a restricted licence holder where your state allows it, and the certificate of electrical safety or compliance required in your state or territory issued. Exclude switchboard upgrades if the board has no room or capacity.
Showing materials markup and GST
Enter the unit and install kit at your cost and let your markup apply, so the customer sees one price per line. If you're registered for GST, show the ex-GST subtotal, GST at 10% and the GST-inclusive total.
Worked example
Built from the split system supply & install preset in QuoteAce for a made-up business. Prices are illustrative only; always check prices for your area and suppliers.
Sample Air Conditioning Co.04xx xxx xxx · hello@example.com
QUOTE
No. QA-000001
Date: 25/10/2026
Valid until: 24/11/2026
Example output
Scope of work
Supply and install 7.1kW reverse cycle split system in the living room, back-to-back install with outdoor unit on wall bracket, new dedicated circuit and isolator from the switchboard, condensate drain, pressure test, vacuum and commission.
Pricing
| Item | Qty | Rate (ex GST) | Amount (ex GST) |
|---|
| Labour: split system supply & install · Labour | 5 hr | $115.00 | $575.00 |
| 7.1kW reverse cycle split system (indoor and outdoor unit) · Materials | 1 ea | $1,897.50 | $1,897.50 |
| Install kit: pair coil (up to 5m), insulation, drain hose, cable · Materials | 1 set | $207.00 | $207.00 |
| Outdoor unit wall bracket · Materials | 1 ea | $97.75 | $97.75 |
| Dedicated circuit: cable, RCBO and outdoor isolator · Materials | 1 lot | $184.00 | $184.00 |
Labour$575.00
Materials$2,386.25
Subtotal (ex GST)$2,961.25
GST (10%)$296.13
Total (inc GST)$3,257.38
Inclusions
- Standard back-to-back install (pipe run up to 5m)
- Electrical connection by a licensed electrician, with the certificate of electrical safety / compliance required in your state or territory
- Refrigerant handled by an ARCtick-licensed technician (refrigerant handling licence)
- Installation to manufacturer instructions, pressure test, vacuum and commissioning
Exclusions
- Switchboard upgrades if there is no room or capacity
- Pipe runs over 5m (charged per metre)
- Patching and painting
Assumptions
- Wall is suitable for the indoor unit and outdoor bracket
- Clear access to the switchboard
Payment terms
Deposit to order equipment, balance due on completion and commissioning. Bank transfer or card accepted.
Terms
This quote is valid until 24/11/2026. Prices are fixed for the scope above; any variations or hidden conditions found on site will be quoted and agreed in writing before the work proceeds. Materials remain the property of Sample Air Conditioning Co. until paid in full. All work is carried out in line with the relevant Australian Standards and state regulations.
Start from this example
Common questions
Should a split system quote include the electrical work?
It's clearer if it does, as its own line, with a note that it's done by a licensed electrician and the certificate required in your state or territory is issued. If the customer arranges their own electrician, list it as an exclusion.
How do I handle long pipe runs on a split system quote?
State the length included in the standard install and a per-metre rate for anything longer, so extra pipe on the day isn't a surprise.
Does the quote need my ARCtick licence number?
Anyone handling refrigerant needs an ARCtick licence, and showing the number on the quote tells the customer the job is being done properly.
General information only, not legal or tax advice. Rules vary by state; check with your regulator, council or accountant.
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